Cleaning Invoice Template
This free cleaning invoice template is built for the people who actually do the work — solo house cleaners, maid services, janitorial crews, and Airbnb turnover cleaners who need to bill a client today. Whether you cleaned one home this morning or you run a small team across a dozen accounts, it gives you a professional invoice without a spreadsheet, an accountant, or a subscription. Fill in your details, send it, and get paid faster, because most clients pay quicker when the bill looks clean, clear, and itemized.
A good cleaning invoice does more than ask for money; it heads off the awkward "what am I paying for?" conversation before it starts. That means itemized lines for each service — standard cleaning, deep-clean add-ons, oven or fridge extras — plus any supplies fee and clear payment terms, so the client sees exactly how the total was built. The generator below is already pre-filled with a realistic cleaning invoice you can edit line by line: change the rooms, rates, and client details to match your own job, then download the finished PDF.
What this template looks like
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard home cleaning — 3 bed / 2 bath | 1 | $150.00 | $150.00 |
| Deep-clean add-on: kitchen & bathrooms | 1 | $90.00 | $90.00 |
| Inside oven & fridge | 2 | $25.00 | $50.00 |
| Cleaning supplies fee | 1 | $15.00 | $15.00 |
A sample invoice — every field, from the line items to the tax and notes, is yours to edit in the free generator.
Get this template
How to fill out a cleaning invoice
Start with your business details
Put your business name at the top — the name on your bank account, so the payment reconciles — with your address, phone, and email underneath. Add your logo if you have one. If you are licensed, bonded, or insured, say so on one short line: property managers and office clients often check for it before they approve a cleaner's bill.
Add the client and the address you cleaned
Bill the person who actually pays. For a homeowner that is simple; for a rental turnover or an office it is often a property manager or a landlord, not the occupant. List their name, billing address, and email, then write the service address on its own line whenever it differs, so nobody has to guess which unit or house this invoice covers.
Number the invoice and set both dates
Give the invoice a unique number in one running sequence — INV-1042, then INV-1043 — and never reuse one, even for a client who is a friend. Add the issue date and a due date rather than the vague "due on receipt." For a recurring account, note the period covered, such as service dates for the month.
Itemize the cleaning you actually did
One line for the base service, described the way you quoted it: "Standard home cleaning — 3 bed / 2 bath" or "Office nightly clean — 4,200 sq ft." Then a line for each add-on: inside the oven, inside the fridge, interior windows, baseboards, garage. Specific lines stop the "what am I paying for?" call before it happens.
Set quantity and rate the way you price
Flat-rate jobs get a quantity of 1 and the full price. Hourly jobs get hours in the quantity column and your rate beside it — two cleaners for three hours is six units, not three. Recurring visits get one line per visit with the date in the description. Charge in the same unit you quoted, or the total will not match the estimate.
Add supplies, add-ons, and any deposit
If you bill for products and equipment, put a supplies fee on its own line so it is easy to drop for clients who supply their own. Add travel or an after-hours surcharge the same way. If the client already paid a deposit on a first-time deep clean, show it as a negative line so the balance due is unmistakable.
Handle the tax line honestly
Whether cleaning is taxable depends on your state, and some states tax commercial work but not residential. If you are registered to collect sales tax, set the rate here and let it calculate on the subtotal. If you are not, leave it at zero — the line disappears — rather than adding a tax you cannot remit.
Close with terms and how to get paid
State the terms in plain words: "Payment due within 7 days," plus any late fee you actually intend to charge. List every method you accept — Zelle, Venmo, card, check, cash — and the exact handle or details, because a client who has to ask how to pay you is a client who pays late.
Billing tips for cleaning invoices
What to put on a cleaning invoice
List your business name and contact info, the client's name and address, an invoice number, and the date. Then itemize the work: the base cleaning, any add-ons like inside the oven or fridge, and a supplies fee if you charge one. Show the quantity and rate on every line so the subtotal and total are easy to follow. Finish with your payment terms and the ways you take money.
Deposits and recurring clients
For a big first-time deep clean, it is fair to ask for a deposit — often 25 to 50 percent — before you hold the date. Put the deposit on the invoice as its own line and subtract it from the total due. For weekly or biweekly clients, bill on a set schedule and keep your invoice numbers in one running series, so both of you can see what has been paid and what is still open.
Sales tax on cleaning services
Whether you charge sales tax depends on your state. Residential cleaning is untaxed in many states but taxable in others — Texas and New York, for example, tax it, and some states treat commercial jobs differently from homes. Check your state's rules before you bill, then set the tax rate to match. The sample here uses 0 percent, so update it if your state expects you to collect and remit sales tax.
Late fees and getting paid faster
Spell out a due date — "due within 7 days" is common — and state any late fee up front, such as 1.5 percent a month on overdue balances, so it never comes as a surprise. Make paying easy by listing every method you accept: Zelle, Venmo, card, or cash. The clearer and faster the bill, the sooner it gets paid, and a polite reminder a few days after the due date usually does the rest.
Invoicing offices and property managers
Commercial accounts pay differently from homeowners. They usually want a purchase order or account number on the invoice, they pay on terms rather than on the day, and their accounts department may ask for a W-9 before your first payment clears. Ask for all of that at the start, not after your invoice has stalled in a queue. For a manager who runs several buildings, agree whether they want one invoice per property or one monthly invoice with each property on its own line.
Frequently asked questions
Do I need an invoice for house cleaning?
For a one-off cash job you technically don't, but you almost always should. An invoice gives the client a clear record of what they paid for, protects you if there is ever a dispute, and makes you look like a real business instead of a side gig. It is also what you will want at tax time to show your income. Even a simple itemized invoice takes a minute and saves headaches later.
What should a cleaning invoice include?
Your business name and contact details, the client's name and address, an invoice number, and the date. Then an itemized list of the cleaning you did — base service plus any add-ons — with the rate for each, a subtotal, any tax, and the total due. Close with your payment terms and the ways you accept payment. That covers everything a client needs to understand the bill and pay it.
How do I charge for cleaning supplies?
You have two common options: fold the cost of supplies into your hourly or flat rate, or list a separate supplies fee as its own line, the way this template does. A separate line is more transparent, and it is easy to drop for clients who provide their own products. Whichever you choose, stay consistent so regular clients know what to expect on each bill.
Can I invoice for recurring weekly cleanings?
Yes. Bill after each visit, or send one invoice at the end of the month that lists every clean as its own line — just keep your invoice numbers in order so both sides can track what is paid. Doing this by hand every week gets old fast, though. Saving clients and rebilling recurring jobs automatically is exactly what the Paid app on iPhone adds on top of this free template.
How much should I charge for a cleaning job?
Most cleaners price one of three ways: an hourly rate, a flat rate per job, or a rate per square foot for commercial accounts. Whichever you pick, work backward from the time the job really takes, your supplies, travel, and the pay you need per hour — then quote a flat price so the client is not watching the clock. Check what other cleaners in your area advertise, and raise your rate on new clients first.
Do I need a business license or insurance to invoice for cleaning?
Requirements vary by city and state, and many places do expect a local business license even for a solo cleaner. Insurance is usually not legally required for residential work, but general liability cover is what wins you property-manager and office accounts, and most of them will ask for a certificate. Check your own city and state rules — an invoice is valid either way, but licensing and insurance keep you out of trouble and open better work.
What do I do if a client disputes part of the bill?
Go back to the invoice line by line. Itemized invoices make this short, because you are talking about one line — the oven, the extra bathroom — not the whole total. If the line was outside what you quoted, say so and point at the estimate; if the client is right, credit that line, reissue the invoice with a new number, and note what changed. Fixing one line beats arguing over a lump sum.
Is this cleaning invoice template really free?
Yes — fill it in and download the PDF with no signup, no watermark, and no catch. Use it for one client or a hundred. If you later want to store your clients, track who still owes you, and rebill regulars without retyping, the Paid app on iPhone does that — but you never need it to use this template.
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The app goes further
Invoice from your pocket
The free tool here makes a clean one-off PDF; the Paid app on iPhone adds what it deliberately leaves out — saved clients, estimates that convert to invoices in a tap, and tracking for what's paid and what's still owed.